1.1 We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.
1.2 By using our website and agreeing to this policy.
2. Collecting personal information
2.1 We may collect, store and use the following kinds of personal information:
(a) information about your visits to and use of this website including geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths and if you use one of our submission forms, purchase from our shop or join/renew online your IP address;
(b) information that you provide to us for the purpose of subscribing to our email notifications including your name and email address;
(c) information that you provide to us when using the services on our website, or that is generated in the course of the use of those services;
(d) information relating to any purchases you make of our goods and or services or any other transactions that you enter into through our website including your name, address, telephone number, email address and card details;
(e) information that you post to our website for publication on the internet including your name, your profile pictures and the content of your posts;
(f) information contained in or relating to any communications that you send to us or send through our website including the communication content;
(g) any other personal information that you choose to send to us.
2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.
3. Using your personal information
3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
3.2 We may use your personal information to:
(a) administer our website and business;
(b) enable your use of the services available on our website;
(c) send you marketing communications relating to our business which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology. You can inform us at any time if you no longer require marketing communications;
(d) deal with enquiries and complaints made by or about you relating to our website;
(e) keep our website secure and prevent fraud;
(f) verify compliance with the terms and conditions governing the use of our website;
3.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
3.4 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
4. Disclosing personal information
4.1 We may disclose your personal information to any members of The CoM and Area Secretary insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any ongoing or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights including providing information to others for the purposes of fraud prevention and reducing credit risk;
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
4.3 Except as provided in this policy, we will not provide your personal information to third parties.
5. International data transfers
5.1 Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America.
5.2 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
5.3 You expressly agree to the transfers of personal information described in this Section 5.
6. Retaining personal information
6.1 We will retain documents (including electronic documents) containing personal data:
(a) to the extent that we are required to do so by law;
(b) if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk.
7. Security of your personal information
7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2 We will store all the personal information you provide on secure password servers.
7.3 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.1 We may update this policy from time to time by publishing a new version on our website.
8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9. Your rights
9.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a) the payment of a fee currently fixed at GBP 25 and
(b) the supply of appropriate evidence of your identity. For this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address.
9.2 We may withhold personal information that you request to the extent permitted by law.
9.3 You may instruct us at any time not to process your personal information for marketing purposes.
9.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
10. Third party websites
10.1 Our website includes hyperlinks to, and details of, third party websites.
10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Updating information
11.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13. Data protection registration
13.1 For the purposes of the Data protection Act 1998, the Data Controller is the Area Secretary of the
Yorkshire area who can be contacted by sending an email to your Area Secretary.
14. Our details
14.1 This website is owned and operated by The Military Vehicle Trust.
14.2 We are registered in England and Wales under registration number 02226906, and our registered office is at:
Unit 1c, Gore Cross Business Park, Corbin Way, Bridport. DT6 3UX
14.3 Our principal place of business is at Unit 1c, Gore Cross Business Park, Corbin Way, Bridport. DT6 3UX
14.4 You can contact us by writing to the business address given above, by using our website contact form or by email to
firstname.lastname@example.org or by telephone on 0333 321 8977.
April 1st 2016